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TrucklineMP

VTC Recruitment

VTC Recruitment

Section titled “VTC Recruitment”

Configure how users apply to join your VTC. You can use TrucklineMP’s built-in application system or redirect to an external form.

Accessing Recruitment Settings

Section titled “Accessing Recruitment Settings”
  1. Navigate to your VTC’s management panel
  2. Select Recruitment from the sidebar
  3. You’ll see options for application method and form configuration

Application Methods

Section titled “Application Methods”

Choose how applicants will apply to your VTC:

Truckline Form (Internal)

Section titled “Truckline Form (Internal)”
  • Use the built-in application system
  • Create custom questions
  • Manage applications directly on TrucklineMP
  • Applicants see your form on your VTC’s page
  • You receive notifications for new applications

Recommended for: Most VTCs, especially those wanting to manage everything in one place.

Section titled “External Link”
  • Redirect applicants to an external form
  • Supports Google Forms, Typeform, or any web form
  • Applicants see a confirmation dialog before being redirected
  • You manage applications outside TrucklineMP

Recommended for: VTCs with existing application systems or complex requirements.

Configuring Internal Forms

Section titled “Configuring Internal Forms”

Form Details

Section titled “Form Details”

Form Title

  • The title displayed to applicants
  • Default: “Apply to [VTC Name]”
  • Make it clear and inviting
  • Maximum 200 characters

Introduction / Instructions

  • Markdown-supported text shown at the top of the form
  • Explain the application process
  • Include requirements or expectations
  • Add contact information for questions
  • Maximum 5,000 characters

Creating Questions

Section titled “Creating Questions”

Click Add Question to create a new question.

Question Types

Section titled “Question Types”

Short Answer

  • Single-line text input
  • Good for: Name, age, experience level
  • Applicants enter brief responses

Paragraph

  • Multi-line text area
  • Good for: Detailed explanations, essays
  • Applicants can write longer responses

Dropdown

  • Select from predefined options
  • Good for: Multiple choice with many options
  • Applicants select one option from a list

Multiple Choice (Radio)

  • Radio buttons with predefined options
  • Good for: Yes/No questions, simple choices
  • Applicants select one option

Question Settings

Section titled “Question Settings”

Question Text

  • The question displayed to applicants
  • Maximum 1,000 characters
  • Make questions clear and specific

Required

  • Check this box to make the question mandatory
  • Applicants must answer required questions
  • Uncheck to make optional

Options (Dropdown/Radio only)

  • Add options for dropdown and radio questions
  • Click Add Option to add more
  • Click the trash icon to remove an option
  • Maximum 500 characters per option

Managing Questions

Section titled “Managing Questions”

Reordering

  • Questions appear in the order you add them
  • Remove and re-add to change order

Editing

  • Click on a question to edit it
  • Changes are not saved until you save the entire form

Deleting

  • Click the trash icon on a question card
  • The question is removed immediately
  • This cannot be undone
Section titled “Configuring External Links”
  1. Select External Link as your application method
  2. Enter the full URL to your external form
  3. The URL must start with https://
  4. Save your changes

What applicants see:

  • A button to apply
  • A confirmation dialog warning them they’re leaving TrucklineMP
  • The external form opens in a new tab

Saving Your Configuration

Section titled “Saving Your Configuration”
  • Click Save Configuration at the bottom right
  • All changes are saved together
  • You’ll see a success toast notification
  • Changes take effect immediately

Managing Applications

Section titled “Managing Applications”

Viewing Applications

Section titled “Viewing Applications”
  • Applications appear in your VTC’s management panel
  • See applicant information and answers
  • Filter by status (pending, approved, rejected)

Reviewing Applications

Section titled “Reviewing Applications”
  • Read all answers carefully
  • Check applicant profiles for activity
  • Use staff notes to track your review process

Accepting Applications

Section titled “Accepting Applications”
  • Click Accept on an application
  • The applicant is notified
  • They’re added to your VTC as a member
  • You can assign roles immediately

Rejecting Applications

Section titled “Rejecting Applications”
  • Click Reject on an application
  • Optionally provide a reason
  • The applicant is notified
  • They can reapply in the future

Recruitment Blacklist

Section titled “Recruitment Blacklist”

Prevent specific users from applying to your VTC.

Adding to Blacklist

Section titled “Adding to Blacklist”
  1. Go to Blacklist in the sidebar
  2. Click Add to Blacklist
  3. Search for the user by username
  4. Select the user from results
  5. Enter a reason
  6. Click Add to Blacklist

Removing from Blacklist

Section titled “Removing from Blacklist”
  • Click the trash icon next to a blacklisted user
  • The user can apply again immediately

Blacklist Notes

Section titled “Blacklist Notes”
  • Blacklisted users cannot submit applications
  • The reason is visible to VTC management
  • Entries show who added them and when

Best Practices

Section titled “Best Practices”

Form Design

Section titled “Form Design”
  • Keep forms concise but comprehensive
  • Ask relevant questions only
  • Use required fields for essential information
  • Provide clear instructions

Question Ideas

Section titled “Question Ideas”
  • Why do you want to join our VTC?
  • How long have you been playing?
  • Do you have a microphone for convoys?
  • What is your experience with other VTCs?
  • Are you familiar with our rules?

External Forms

Section titled “External Forms”
  • Use clear, permanent URLs
  • Test the form yourself before publishing
  • Ensure the form is mobile-friendly
  • Provide contact information for support

Application Review

Section titled “Application Review”
  • Respond to applications promptly
  • Provide feedback when rejecting
  • Use staff notes to track your decisions
  • Be consistent in your evaluation

Troubleshooting

Section titled “Troubleshooting”

”Applicants can’t see my form”

Section titled “”Applicants can’t see my form””
  • Ensure recruitment is enabled in General Settings
  • Check that your form is saved
  • Verify the form has at least one question
Section titled “”My external link isn’t working””
  • Ensure the URL starts with https://
  • Test the link yourself
  • Check that the form is publicly accessible

”I can’t save my form”

Section titled “”I can’t save my form””
  • Ensure all required fields are filled
  • Check that question text is not empty
  • Verify you have permission to manage recruitment

”An applicant isn’t showing up”

Section titled “”An applicant isn’t showing up””
  • Check if they’ve submitted the application
  • Verify they meet your requirements
  • Refresh the page
Section titled “Related Guides”